Since November 5th, OSHA’s Emergency Temporary Standard (ETS) on COVID-19 Vaccination and Testing is the latest push to minimize COVID-19 transmission in the workplace. With nearly 750,000 reported deaths in the U.S. from COVID-19, the ETS is requiring employers with 100 or more employees to develop, implement, and enforce policies that either require mandatory vaccinations or require weekly COVID-19 testing for those who do not wish to be vaccinated. This blog will help walk you through the summary of OSHA’s ETS to give both employers and employees a look at what will be required of them in 2022.
Who Does This ETS Impact
The ETS generally applies to all employers that are under OSHA’s authority and jurisdiction and currently have more than 100 employees firm-wide/corporate-wide. Employers who are exempt from this standard include:
For those employers who are not exempt from the ETS, a policy regarding vaccination or testing will be required.
What is Required in the Employer Policy
For employers who decide to enforce a mandatory COVID-19 vaccination policy, they will be required to:
For employers who permit non-vaccinated employees to work, they will be required to:
When implementing either policy, employers will be required to:
What Additional Requirements Must Employers Meet
Alongside implementing the policies above, employers will be required to:
When Does This Emergency Standard Take Effect
The ETS, officially published on November 5th, will take effect 30 days from publication (December 5th). Once effective, all requirements (besides testing employees) will be required. Testing for employees who have not received any or all vaccinations will be in effect 60 days from publication (January 4th). While this standard is set to take effect next month, multiple states have currently filed suit in the U.S. Circuit Court of Appeals to stay (halt) the enforcement until further review from the court.
With the ETS looming, employers should prepare themselves for this standard becoming effective. If you are looking for help maintaining and reporting employee records, STAC is here to be your solution. With our unique QR coded stickers and ID badges, you will be able to adhere to the ETS standards while also providing other important training information for your employees with a simple scan from your phone. For more information regarding the ETS, visit https://www.osha.gov/coronavirus/ets2
Benjamin Franklin very accurately stated that “if you fail to plan, you plan to fail.” Emergency Action Planning is planning not to fail in the event of an emergency evacuation, severe weather event, fire, or other emergency. A great Emergency Action Plan (EAP) will reduce confusion, result in fewer and less severe injuries, and produce less damage if executed effectively. OSHA requires that every employer have an EAP for each workplace. To successfully develop an EAP, a workplace assessment should be done to identify all potential and likely threats and emergencies at your workplace.
The purpose of an EAP is to facilitate and organize employer and employee actions during workplace emergencies. The written plan shall be kept at the workplace and made available for employee review. The EAP plan should cover at a minimum:
Upon initial assignment, the employer must review the plan with each employee. The most common method is during an employee orientation. As conditions or roles change the employer is required to review the EAP and determine if responsibilities, or requirements need to change as well. It is best practice to also review annually to make sure something was not missed throughout the year.
Before implementing the EAP, the employer is responsible for designating and training a sufficient number of employees to assist in the safe and orderly emergency evacuation of employees. Examples of employee roles in an emergency evacuation could include: fire brigade, medical team, emergency action coordinator, chemical response team, etc. Reasons for evacuation could include: fire, severe weather, acts of violence, chemical spills, or civil disturbance. The employer shall designate what signal will be used to warn employees and to designate rally points throughout the jobsite. Likewise, employees are responsible to know their role and all tasks associated with that role. When the EAP signal has been given (horn, strobe light, siren, etc.) employees must calmly proceed to the rally point or evacuate quickly.
Good Emergency Action Plans will have an associated Fire Prevention Plan, but great EAPs will also have detailed plans for explosions, toxic releases, civil disturbances, and workplace violence. Depending on where in the country you may be located, plans for additional natural disasters like floods, earthquakes, hurricanes, tornados, wildfires, and winter weather should be considered.
For more information on EAPs, OSHA standards can be found in CFR 1926.35(e) alongside a designated page for EAPs and different situations (https://www.osha.gov/emergency-preparedness). To keep the conversation going, download the Emergency Action Plan Toolbox Talk (TBT) or comment below.
On average, 54 fatalities occur from trenching and excavation work each year. OSHA standards
require, before any worker entry, that employers have a competent person inspect trenches daily and as conditions change to ensure elimination of excavation hazards. When working around excavations here are some safety measures to remember:
2 FEET – SPOIL PILES
Keep excavated soil (spoils) and other materials at least 2 feet (0.6 meters) from trench edges.
3 FEET - LADDER
When portable ladders are used for access in and out of the excavation, the ladder side rails shall
extend at least 3 feet (.9 m) above the upper landing surface of the excavation.
4 FEET - ACCESS
OSHA requires employers to provide ladders, steps, ramps, or other safe means of egress for workers working in trench excavations 4 feet (1.22 meters) or deeper. The means of egress must be located so as not to require workers to travel more than 25 feet (7.62 meters) laterally within the trench.
5 FEET – PROTECTIVE SYSTEM
Trenches 5 feet (1.5 meters) deep or greater require a protective system (sloping, benching, shoring, or shielding) unless the excavation is made entirely in stable rock. If less than 5 feet deep, a competent person may determine that a protective system is not required. A protective system needs to be appropriate for the soil type (as determined by the competent person). It could be stable rock, Type A, Type B, or Type C soil.
6 FEET – FALL PROTECTION
When working, each employee who is constructing a leading edge 6 feet (1.8 m) or more above lower
levels shall be protected from falling by guardrail systems, safety net systems, or personal fall arrest
When working in and around excavations, cave-ins are a serious threat to everyone. Remember the safety measures above and if any conditions change, be sure to reinspect the trench. To keep the conversation going, download the Excavation Safety Toolbox Talk (TBT) or comment below.
When it comes to employer Health & Safety Plans, the minimum requirements for an accident prevention program should include inspections of the workplace for potential hazards, training and evaluation of employees for tools and equipment on the job, and personal protective equipment (PPE) training and use practices. While these three components are important, many safety and health managers will agree that there are additional elements that should be included. Here are STAC’s six elements to a proper Health & Safety Plan:
An effective prevention program must start from the top. With C-Suite and managing directors actively participating, tracking, and committing time and resources to your plan, this will leave a lasting impression for all employees involved and help reinforce positive behaviors mirrored in your plan. Studies have shown that management involvement in your program have a direct impact on reducing your DART and TRIR rates.
Once management has helped create and implement the safety plan, it is up to the employees to participate in processes to help identify workplace hazards. Types of employee participation can include:
Hazard Identification & Assessment
With employees actively participating in identifying workplace hazards, an assessment can be made with a Job Hazard Analysis to help identify ways to prevent and control the hazards. An example of a Job Hazard Analysis can be found here: OSHA JHA Sample Form
Hazard Prevention & Control
Once hazards are identified, employers can look to eliminate or control the hazards using OSHA’s Hierarchy of Controls:
Education & Training
Providing employees with the proper education about the workplace hazards and specific training on how to prevent, eliminate, and control these hazards are pivotal to keeping employees safe. Education can include orientation, safety manuals, and SDS sheets for the different chemicals and materials they will be handling. Workplace specific training should be done by a qualified employee and be given to those who operate equipment and machinery for their job.
The final element in the program is to evaluate how well your plan eliminates, prevents, and controls hazards. Different types of evaluations can include:
While Health & Safety Plans can have many different elements, the goal of all plans are to help keep employees safe and reduce the risk of injuries in your workplace. Remember, safety is everyone’s responsibility. To keep the conversation going, download the Health & Safety Plan Toolbox Talk (TBT) below or click on the QR code to see how STAC can be part of your plan.
With the recent coronavirus pandemic, identifying and screening your employees is more important than ever. For the safety and security of your workforce and workplace, employees should be easily identified. As of the beginning of April, nearly 95% of Americans have been given stay at home orders except for essential businesses. As these essential businesses remain open, it is crucial that each employee be screened for COVID-19 symptoms and that additional protocols are enacted. Some states require letters for those essential employees and identification while in route and at their respective jobs.
One way that companies are keeping this controlled include specialized employee badges with a color-coded sticker for that day of the week. As a badge is something that can be easily produced, replaced and changed, it is something that is also very visible and can be utilized for multiple items. Some items an employee badge can be utilized for include:
An important piece to the ongoing safety of your customers and coworkers includes asking the recommended Coronavirus questionnaire and checking temperatures and symptoms each shift. Once this is completed prior to entry into the workplace, a visual identifier is a great way to let people know this person is assumed safe for the day. Stickers placed on a badge that are changed every shift or every day is an easy, affordable solution in this time of need. If your organization is looking for individuals to perform screening, look towards a local safety or staffing agency. If your company is looking to purchase essential employee badges or purchase a printer contact us today to lead you in the right direction.
Training in the construction industry is a LEADING INDICATOR AND PREVENTION OF INJURY AND DEATH IN THE WORKPLACE. Not only is proper training good practice, it is also one of OHSA’s most common citations. Proper training and the documentation of that training can save thousands of dollars in fees, lost time and insurance claims.
OSHA requires recordkeeping in two areas; Injuries & Illnesses and Safety Training.
Injury & Illness Reporting Requirements
OSHA requires construction employers with 10 and more employees to keep a record of serious work-related injuries and illnesses.
What is considered a recordable injury?
What is considered First Aid?
What does OSHA consider a severe injury?
A severe injury includes a fatality, amputation, loss of eye, or hospitalization (formal admission to hospital for treatment). In the case of a fatality, OSHA must be notified within (8) hours of the incident. In the cases of amputation, loss of eye, or hospitalization, OSHA must be notified within (24) hours of the incident.
How do you record these injuries and illnesses?
*A recent update (2/25/2019) now does not require companies with more than 250 employees to electronically submit their OSHA 300/301 forms. They are still required to maintain these records each year and continue posting by location.
Training Reporting Requirements (29 CFR 1910/1926)
It is the employer’s responsibility to initiate and maintain programs for accident prevention.
Training is both task and hazard specific. Below is an example of when training is required:
How often in training required?
OSHA requires that some trainings be repeated after a certain period of time. Below are several of those trainings.
Here is a complete list of Training Standards
When are refresher trainings required?
Refresher trainings are required to reiterate the most important aspects of a training and also to incorporate any changes made pertaining to the specific topic. Refresher trainings should be implemented when one of the following instances occur:
What kind of information should be recorded for training?
Training documentation should include:
The best ways to keep your employees safe in the workplace is to provide them with the proper tools and training to get the job done correctly without putting them in danger. STAC emphasizes this by assisting in recording injuries & illnesses and tracking your employee safety trainings and certifications. By having real-time access to these important records, you can have the peace of mind knowing your employees have been given the proper training that is up to date with current standards.
PART 1904 - RECORDING AND REPORTING OCCUPATIONAL INJURIES AND ILLNESSES
PART 1926 - SAFETY AND HEALTH REGULATIONS FOR CONSTRUCTION
Training Requirements in OSHA Standards
Safety is more than just signs and hard hats. Safety programs can help influence work habits, provide a cultural change, and ultimately keep workers safe at work and at home. But where do you begin creating a safety program? With OSHA’s SAFE + Sound week, STAC has helped prepare some simple steps to help you jumpstart your safety program.
Make Safety a Core Value
The best way to begin your safety program is by establishing safety as a company-wide value. Encourage employees to begin thinking and speaking about safety while affirming that you are all in charge of keeping each other safe in the workplace. This value must include all employees from your president down to your first day intern. When everyone begins thinking about safety, a cultural change can occur.
Create a Reporting System
Once you have established safety for your employees you need a way to report issues they find. Create a report or find a form that allows employees to document incidents and injuries, record near misses, or identify potential safety hazards on the job. Be sure to encourage employees when filling out these forms so you can identify ongoing hazards that are seen on a regular basis and find ways to mitigate them in the future.
With STAC, we can help record incidents with the Add Incident feature. This allows you to record on the job injuries and illnesses and download them as an OSHA 301 form for your reports.
In order to promote safety, you must make it a priority from the beginning. Create a new hire orientation that gives insight to the potential dangers seen on a regular basis and how to identify hazards. Review proper PPE requirements and provide them with the gear prior to going to the job. During this orientation be sure to iterate that all employees are responsible for safety and they have the right to speak up if they see a potential safety hazard.
Once the orientation has been implemented, look to add additional trainings for seasoned employees to continue promoting safety and proper working habits.
Create a jobsite inspection outline and review this in the field on a routine basis. Check for hazards and review findings with your employees on-site so they are aware of the dangers and can prevent them in the future.
Inspections can also be created for equipment being used in the field. Train employees to use these inspections before they operate the equipment to make sure the equipment is in good working condition.
Review Safety Regularly
Keep safety in the minds of your employees. Use toolbox talks, safety stand-downs, and job hazard analysis forms on a regular basis to review and identify hazards that are specific to work your employees are conducting. Make these interactive with questions and scenarios to engage your workers and make them think about their tasks and using proper techniques.
Record all training and safety records in an organized manner. Make sure these documents can be easily reached if employees or trainings come into question.
STAC can help provide on-demand access to employee records keeping you organized and compliant. Our automated reports can help you review this information and find employees who have expiring training to make sure their certifications are never behind.
Until there are zero accidents across all jobsites, continue improving your program to make it the best it can be. Collect feedback from your employees when implementing changes to know what works best. Set goals for your organization and strive to make the changes happen. Continue to encourage safe habits both on the job and at home. When safety is part of the company culture, everyone benefits from the rewards.
After over 10 months on deployment, it has become time to prepare to return home. Instead of counting the days during the deployment, I would count the holidays (it really help make time go quicker). First it was Halloween, then Thanksgiving, next Christmas and New Year’s, Saint Patty’s day, Memorial Day, and now finally 4th of July. It’s crazy to look back at it now how long I’ve been here and how little time that I ‘ve got left.
The unit that is replacing us has also arrived. We will spend the next couple of weeks getting them ready to assume control of all the vehicles and equipment. It almost doesn’t seem real that it’s going to be over soon. Heck, there was a point we thought we’d get extended because of Iran. But, as of now it seems clear sailing to home.
Trenching & Excavation Safety Information:
According to the Bureau of Labor during a 7 year stretch between 2011-2017 153 people were killed in a trench or excavation accident. That's on average 21 people per year in that time period. That's 153 families that have lost a loved one that they will never see again.
The first alarming trend, is that trenching and excavation fatalities have been on an upward trend after hitting an all time low of 13 back in 2014.
The second alarming trend is the size of company that a majority of these fatalities are from companies with fewer than 50 workers. 68% of those fatalities occurred in companies with fewer than 50 workers. 46% of the deaths occurred in small companies with 10 or fewer workers.
Training employees in trenching and excavation safety hazards, protective systems, and role of the competent person is crucial in prevention further fatalities and injuries.
What is the different between a Trench and an Excavation?
OSHA defines an excavation as any man-made cut, cavity, trench, or depression in the earth’s surface formed by earth removal. A trench is defined as a narrow underground excavation that is deeper than it is wide and is no wider than 15 feet (4.5 meters).
Dangers of Trenching and Excavation
Access and Egress
OSHA requires safe access and egress to all excavations, including ladders, steps, ramps, or other safe means of exit for employees working in trench excavations 4 feet (1.22 meters) or deeper. These devices must be located within 25 feet (7.6 meters) of all workers.
Do not enter an unprotected trench! Trenches 5 feet (1.5 meters) deep or greater require a protective system unless the excavation is made entirely in stable rock. Trenches 20 feet (6.1 meters) deep or greater require that the protective system be designed by a registered professional engineer or be based on tabulated data prepared and/or approved by a registered professional engineer. Ensure that spoil piles are at least 2 feet away from the edge of the trench or excavation.
There are different types of protective systems:
Inspections & Competent Person
OSHA standards require that trenches be inspected daily or at the start of each shift and as conditions change (such as after a rainstorm) by a competent person prior to worker entry to ensure elimination of excavation hazards. A competent person is an individual who is capable of identifying existing and predictable hazards or working conditions that are hazardous, unsanitary, or dangerous to employees and who is authorized to take prompt corrective measures to eliminate or control these hazards and conditions.
Heat stroke is a medical emergency. You can die from it. Your body has used up all its water and salt and cannot cool itself. Your temperature rises to dangerous levels.
Here’s how to avoid heat stress in the first place: